Paper document vs electronic document

What is a paper document? Why is electronic document different from paper document? Can electronic copies be printed? Aside from the electronic documentation, what we have is Enadoc.

Enadoc is a document imaging system forerunner in Southeast Asia.

More than the electronic documentation, Enadoc gives robust and efficient solutions when it comes to documentation. Enadoc upscales the capability of an electronic documentation. Electronic documents have two huge advantages: ease of retrieval and access.

Unlike paper files that must be searched manually and often by memory, electronic files can be retrieved using keywords included in either the file name or the content, no matter where the document is located. Paper documents may be left in printer trays or on top of desks or tables allowing unauthorized persons accidental access. In a digital document environment, you can control who has access to each individual file and document.

Documents may be shared with only authorized individuals, no matter where they are located.

For a start, you can choose digital documents wherever possible instead of paper documents. In the past everything needed to be stored in paper format. But these days, documents can be digitalised.

An electronic version of a document may be suitable to maintain locally for quick reference or electronic searching while a paper version designated as the official copy could be stored off-site and retrieved if needed. Electronic files designated as official copies may be printed to create a paper file that can be easily browsed. An electronic document management system overcomes all the limitations of paper-based systems discussed above and also offers several other advantages. Sohodox is one such document management system for small businesses that helps you cut costs, save on storage space, make documents shareable and manage them with ease and efficiency.

For multiple users to access documents simultaneously one needs a set of documents per each accessing person. File cabinets are bulky and use up valuable office space. By converting your hard copy documents into electronic files , you can turn information on paper into valuable digital data. Document imaging utilises scanners to convert paper documents into electronic files. The data in these files is then converted into machine-readable text with the use of Optical Character Recognition (OCR) software.

Using paper records can be more time-consuming than using a computer to complete paperwork. According to the Software Advice survey, employees in paper -heavy offices spend an average of 1. About a whole day’s worth of time per week is spent transferring information over from paper to digital in the form of a report.

A report-generating process such as this is tedious. Examining the pros and cons of paper versus electronic records can help you make a decision as to which method is best for your organization. Pros and Cons of Taking Your Records Digital.

Many people wonder how long to keep records. Even if you choose to go with just a few years, the space required to store paper records is rather expansive. The documents created electronically such as Word file, PPT, Excel sheet, PDF’s, and so on.

Analysis of routinely collected data available in paper -based medical record systems can be useful in development of data models for electronic -system building and information exchange, as has been demonstrated by the builders of the Clinical Document Architecture 6. Examining the degree of overlap between paper and electronic records documenting the same patients could shed some light on. This is where the paper documents are converted to electronic files. Specialized equipment and software is required in order to handle the needs of a large back-file conversion. The scanner chosen must be versatile and able to meet the required specifications of the project including resolution, color, file format and the ability to feed documents of varying size and thickness. Electronic Document Management Documents are very important in any organization.

They convey information, keep records, and help run day-to-day business processes. How documents are stored affects how smoothly business operates. Scanning documents and making the conversion to a paperless office offers many advantages—namely, the ability to get rid of space-consuming hard-copy records. When documents are scanned and added to electronic document management systems, the original copies become no longer necessary.

The paper envelope that encloses the documents is equivalent to the interchange segment that encloses the group of transaction sets and the person sending the mail and the one receiving it would be equivalent to a computer sending an EDI file and a computer receiving it. Delivered ( paper documents) means that your document has been mailed.