Extraordinary general meeting procedure

What are the rules for conducting an extraordinary general meeting? An extraordinary general meeting, commonly abbreviated as EGM, is a meeting of members of an organisation , shareholders of a company , or employees of an official body that occurs at an irregular time. The term is usually used where the group would ordinarily hold an annual general meeting but where an issue arises that requires the input of the entire membership and is too serious or urgent to wait until the next AGM. The extraordinary general meeting is utilized to deal with.

Chair’ means the trustee or other person who leads the charity’s meetings through the business items on the agenda of the meeting. There is a requirement then, once the notice has been given, for the requested extraordinary general meeting to be called within days and must be held within weeks.

The EGM is a company meeting convened in the event important business matters requiring shareholder approval surface. This is because some matters may require approval before the next AGM can be hel and it may not be advisable to wait until then. In such situations, EGMs can be convened. The Board of directors of the company have the power to call an extraordinary general meeting whenever, in its opinion, it deems fit.

The directors of the company should determine the date of the AGM (if they wish to hold one) and may call an EGM whenever they think fit. However, in case holding of an extraordinary general meeting (EGM) by any company is considered unavoidable, the following procedure needs to be adopted for conducting such a meeting on or before 30. The AGM is conducted at a fixed time and place a with proper notice.

Other types of corporations and associations have similar internal management provisions which they variously call rules, the constitution, by-laws or standing orders.

Consider the old term “extraordinary general meeting” that was part of company law for many years. This meeting has exactly the same powers as an AGM and must meet all the same requirements such as a minimum period for notice of meeting. Most meetings just involve the trustees, but if your charity has members, they will be involved in some meetings such as an annual general meeting (AGM). Appointment of an Additional Director.

Things to bear in mind when running. Such types of meetings can be fixed by the directors at any time that seems appropriate to the directors. Calling of extraordinary general meeting. The Board may, whenever it deems fit, call an extraordinary general meeting of the company. The Board shall, at the requisition made by,— (a) in the case of a company having a share capital, such number of members who hol on the date of the receipt of the requisition, not less than one.

In accordance with Procedure Rule Part 4A, Paragraph 3. The members also have the ability to demand a general meeting. In some settings, this is known as a special general meeting or an emergency general meeting. Shareholders who meet certain criteria can.

Proposal for the agenda at the extraordinary general meeting. Opening of the general meeting 2. Election of chairman of the general meeting 3. Preparation and approval of the voting list 4.

Determination that the meeting has been duly convened 6. Approval of the agenda 7. Usually extraordinary resolutions are passed by at least of the members who vote on the motion, in person or by proxy (where allowed) at a general meeting. The length of notice required for an extraordinary resolution will depend on several factors, including the type of meeting to be held. Full details of the particular business must be stated in the prior notice.

Apologies can be accepted but other formal business is waived. An EXTRAORDINARY MEETING OF THE COUNCIL will be held in. General Provisions 1.